Evergreen Athletes discipline and Dispute Resolution Policy

Introduction

Evergreen Athletes is committed to fostering a positive, inclusive, and respectful environment that promotes the highest standards of sportsmanship and ethical conduct. This policy outlines the expectations for all members, including athletes, coaches, parents, and volunteers, and establishes procedures for addressing disciplinary issues and resolving disputes.

Disciplinary Procedures

MINOR INFRACTIONS

Minor infractions include, but are not limited to:

  • Disrespectful behavior towards coaches, officials, teammates, or opponents

  • Unsportsmanlike conduct

  • Violation of team rules or policies

Consequences: Minor infractions will be addressed by the coach through appropriate disciplinary measures, which may include, but are not limited to:

  • Private meetings with the athlete

  • Additional training or practice

  • Temporary reduction in playing time

MAJOR INFRACTIONS

Major infractions include, but are not limited to:

  • Physical or verbal abuse

  • Harassment or discrimination

  • Substance abuse

  • Theft or vandalism

  • Serious violations of team rules or policies

Consequences: Major infractions will be investigated by the club executive committee. Consequences may include, but are not limited to:

  • Suspension from the team or club

  • Expulsion from the club

  • Involvement of external authorities

Communication & Team issues

Coaches have the discretion to make decisions on all team matters, including but not limited to player lineups and playing time, based on factors such as skill level, performance, and team strategy. Open and honest communication between coaches and athletes about these decisions and any other team-related issues is encouraged. If an issue does arise the following steps are to be followed:

Step 1: The athlete speaks to the coach. If the issue is not resolved move to Step 2.

Step 2: Parents may request a meeting with the coach, but must adhere to the following guidelines:

  • Timing: Requests should not be made during competitions.

  • 24-Hour Rule: Wait 24 hours from the onset of the issue before requesting a meeting.

  • Meeting Format: Meetings should be conducted in person. Use email or text only to request a meeting.

  • Reflection Period: Allow coaches time to reflect on the issue before expecting a response.

Dispute Resolution Process

Evergreen Athletes encourages open communication and problem-solving to address concerns and conflicts. The following steps outline the dispute resolution process:

Step 1: Informal Resolution The parties involved should attempt to resolve the issue through direct and respectful communication (as written above).

Step 2: Mediation If informal resolution is unsuccessful, the club may offer mediation services to facilitate a mutually agreeable resolution.

Step 3: Formal Review If mediation is unsuccessful, the matter may be referred to the club executive committee for review and decision-making.

Conclusion

Evergreen Athletes is committed to providing a safe, inclusive, and supportive environment for all members. Adherence to this Code of Conduct and the dispute resolution process is essential to maintaining a positive and productive club culture.